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Community Services Accountant


Position Title: 

Community Services Accountant

Reports To: 

Vice President - Community Services, Accounting Manager

Department: 

Community Services and Accounting

Are you interested in joining the fastest growing outdoor recreation lifestyle resort company in the U.S.? Mountain Capital Partners (MCP) is creating a collection of resorts, including Purgatory (Durango, CO), Arizona Snowbowl (Flagstaff, AZ), Sipapu (Taos, NM), and Pajarito (Los Alamos, NM). Our focus is serving the rapidly growing southwestern region population base. If you have a passion for the outdoors and sharing that passion with others, we want you to join MCP to create and foster a strong culture of guest service, happiness and quality of life for our guests, employees, community and region.

MCP is committed to growing our community of outdoor enthusiasts by consistently and dramatically improving the offerings and experience at each of our resorts, accelerating winter and summer visits and driving revenue growth at existing resorts while acquiring new resorts that add strategic value.

Purgatory is currently recruiting for a Community Services Accountant who will be responsible for community association accounting functions.  The Community Services Accountant will be responsible for homeowner accounting, accounts payable, collections, the annual budget along with a number of other HOA related duties.  Successful candidates should be outgoing and enjoy interacting with people in addition to being detail oriented with great time management skills.

GENERAL PURPOSE:

Perform community association accounting functions supporting Resort homeowner association and timeshare clients.

ESSENTIAL DUTIES/RESPONSIBILITIES:

Homeowner Accounting

Using QuickBooks manage and process homeowner association accounts including compilation and distribution of assessment invoices, accounts receivable, accounts payable, revenue, expenses and owner database. Qualified candidate will perform a monthly review of the association accounts to include appropriate journal entries, review of due-to/due-from balances, and reconciliation and research for all accounts as deemed necessary.

Accounts Payable

Process payables weekly for timely payment of association invoices. Accurately classify payments to the appropriate association, fund and category. Prepare weekly listing of vendors to be paid and process checks for approval/signature by appropriate manager or board member per internal control requirements.

Collections

Monitor past due activity in compliance with individual association collections policy from initial collection notice through the filing of a lien on the property including collection of finance charges and penalties.

Bookkeeping

Supervise and assign the Association Bookkeeper tasks including:

  • Daily receipt of owner payments including online, ACH, electronic and check by mail.
  • Daily bank deposits.
  • Daily purchase orders and invoice entry.
  • Monthly bank account reconciliation.

Financial Statement Compilation and Presentation

Compile monthly fund based financial statements for association boards and management. Financial statement will be compiled using QuickBooks and Excel and must be completed by the 30th of the following month. Financial statements will be presented to association boards by phone or on a monthly, quarterly and annual basis in person.

Annual Budget

Work with the Community Services team and association boards to draft, refine and finalize annual budgets for each association and timeshare. Draft and finalize a 12 month spread for each budget to enable monthly financial statement tracking.

Reserve Study/Fund Planning

Work with the Community Services team and association boards to maintain and refine association reserve fund plan based on individual association board requirements.

Tax and Audit

Facilitate annual audits of homeowner associations’ books, annual tax preparation and internal controls as required by each board of directors and ensure all reports are delivered timely.

Insurance

Work with Community Services team to manage association insurance policies, inquiries, coverage, renewals and claims.

Communication; community and internal

Coordinate communications with community residents, Club non-resident members, guests and internal staff to provide financial and account information including association financial statements, budgets individual assessment invoicing, budgets, tax documents, and other requests.

JOB QUALIFICATIONS:

Knowledge, Skills & Abilities:

Strong organizational, record management, accounting knowledge, and multi-tasking skills to handle multiple association clients, boards and projects simultaneously.

Proficient skills in Microsoft software including: word processing, spreadsheet, e-mail and web applications. Experience in QuickBooks preferred.  Strong oral and written communication skills.  Strong work prioritization and time management skills.  The ability to handle multiple tasks in a timely, efficient and personable manner.

Alertness, precision, ingenuity, problem-solving, persuasiveness, auditory and tactile discrimination, memory, creativity, concentration, judgment, reasoning, initiative, patience: Strong oral and written communication skills.  Ability to effectively deal with any situation that arises within the community services areas of responsibility.

Education and Formal Training:

Minimum high school diploma or GED and minimum five years’ experience in financial accounting.  Accounting degree preferred, in which case only 1 year experience required.

Certification: 

Colorado Community Association Manager License (or sufficient experience to assure attainment of the certification within six months).  National Certified Manager of Community Associations preferred.

MATERIAL AND EQUIPMENT DIRECTLY USED:

Personal computer, telephones, and office equipment.

WORKING ENVIRONMENT/PHYSICAL ACTIVITIES:

100% of the work day is spent indoors, in a normal office environment.  60% of the workday is spent sitting, 10% is spent standing and 30% is spent walking.

Occasionally lifting and carrying objects weighing up to 10 pounds. Constantly engaged in ordinary conversation. Constant use of near acuity and fingering, in use of computer keyboard. Constant use of depth perception, color and field of vision. Frequently reaching, handling and fingering. Occasionally climbing, balancing, stooping, kneeling, crouching and feeling.

Occasional exposure to mechanical and electrical hazards, fumes, odors and poor ventilation. Frequent exposure to Ultra-low frequency radiation (VDT).

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