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Accounts Payable Administrator

Position Title: 

Accounts Payable Administrator

Reports To: 

Accounting Supervisor



Essential Duties/Responsibilities

  • Audit invoice coding and purchase requests to ensure correct account allocation and proper authorized approvals for multiple companies.
  • Confirm that services or materials have been received and signed for.  Match purchase requests to invoices and enter into A/P subsidiary ledger.
  • Assign new vendor numbers as needed.
  • Monitor leases for monthly payment and terms.
  • Provide Accounting Manager with payables cash requirements for accurate cash flow analysis.
  • Supervise payment runs for open payables and verify checks before mailing. Record all voided checks during the month.
  • Reconcile open accounts payable list to general ledger each month.
  • Reconcile invoices and purchase requests with vendors’ monthly statements and resolve discrepancies. Obtain copies of missing invoices from vendor for approval and payment.
  • Confirm that use tax is being properly paid on all taxable purchases and prepare Colorado Monthly Use tax report. Process 1099s at year-end.
  • Ensure upkeep of appropriate IRS files including contract labor commitments, W-9’s, etc.
  • Assist Accounting Supervisor and Manager with additional account reconciliations or analyses as requested.
  • Other duties as assigned.



  • Outdoor enthusiast.
  • Solid knowledge of accounts payable principles.  At least 3 years experience in accounts payable and general ledger.
  • College education preferred.
  • Basic interpersonal skills.
  • Solid computer skills.  Knowledge of Sage accounting software.  Intermediate knowledge of Excel a plus.
  • Alertness, precision, ingenuity, problem-solving, analytic ability, persuasiveness memory, concentration, judgement, reasoning, initiative, and patience are necessary.
  • Ability to manage multiple projects and priorities.
  • Must be comfortable working in open office environment.
  • Ability to work independently as well as within a team.
  • Strong written and oral communication skills.
  • Results-oriented, high energy and excelling in fast-paced work environment.
  • Driven to succeed with a strong work ethic.

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